Job Title: Billing & Invoicing Specialist
Type: Full-Time, Remote
Working Hours: Mondays - Fridays 9:00 am - 5:00 pm EST
Compensation: $1,000-$1,400 (based on assessment)
Location: Remote
About the Company:
We are a disaster recovery and restoration company headquartered in Houston, Texas. Our 24/7 emergency restoration services help residential and commercial customers to quickly and effectively recover from fire, water, and mold damage by providing expert personnel and specialized equipment. Being locally owned and strategically located, we ensure rapid response and comprehensive support in dealing with damages and losses of any scale, enabling our community and businesses to rebuild and restore.
Job Summary:
We are presently in search of a skilled Billing & Invoicing Specialist to join our team. In this role, you will be responsible for managing client invoicing, maintaining accurate financial records, and ensuring timely payments. The ideal candidate should bring at least 3 years of invoicing experience, with adeptness in QuickBooks and a strong background in financial management and client relations.
Responsibilities:
Generate and distribute accurate, detailed client invoices in a timely manner, ensuring compliance with contractual terms and internal policies.
Meticulously reconcile invoices with client contracts, purchase orders, and delivery confirmations to maintain billing integrity.
Implement and manage an efficient system to track outstanding invoices, proactively following up on late payments and resolving discrepancies.
Collaborate closely with the finance team to ensure accurate financial reporting, maintain proper documentation, and contribute to month-end closing processes.
Provide exceptional customer service by promptly addressing client inquiries, resolving billing disputes diplomatically, and maintaining positive client relationships.
Analyze invoicing trends and payment patterns to identify areas for process improvement and increased efficiency in the accounts receivable cycle
Requirements:
Must-haves:
At least 3 years of experience in invoicing or a similar role.
Proficiency in QuickBooks.
Strong attention to detail and accuracy.
Excellent communication and customer service skills.
Ability to work independently and meet deadlines.
Nice-to-have:
Experience in a finance or accounting environment.
Familiarity with our invoicing platform Restore 365
Basic knowledge of financial regulations and compliance.
Strong organizational and time management skills.