Description
As an Executive Assistant, you bring extensive knowledge and advanced skills to support complex and high-impact operational tasks within the organization. Your role requires managing sophisticated schedules, solving intricate administrative problems, and ensuring that high-level support is provided to teams and executives. You will play a crucial role in enhancing the efficiency and productivity of your organization through expert-level administrative capabilities. This position is responsible for providing administrative support for Vice Presidents and Directors. This position requires a high level of customer service in a professional environment at all times. The individual will be accountable for providing timely response and assistance to their assigned executive’s requests or issues. **This is a Hybrid role that will require 2 days a week in our Riverwoods Illinois office** Essential Duties and responsibilities Provide administrative support for at least two to three assigned executives Manage calendar including scheduling internal & client meetings Responsible for creating PO’s as requested Coordinate all travel arrangements both domestic and international Reconcile expenses associated with business travel per the Wolters Kluwer T & E policy Prepare and edit correspondences, presentations and reports as requested Maintain utmost confidence with sensitive information Act as coordinator for special projects within department or organization Contribute to Administrative Services Team by accomplishing departmental projects as assigned by manager Other Duties Perform other job-related responsibilities and projects as assigned Job Qualifications Experience: 5+ years of related experience or equivalent. Other Knowledge, Skills, Abilities or Certifications: High school diploma or equivalent required; an associate or bachelor’s degree is preferred. Proven experience in an administrative support role, ideally within a corporate environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills with a keen attention to detail. Ability to prioritize and multitask effectively while maintaining professionalism under pressure. Exceptional verbal and written communication skills. Experience with expense reporting and travel booking software is a plus, Strong working knowledge of MS Office Tools Must be team oriented with the ability to independently recognize needs and drive solutions Excellent organizational, communication, interpersonal and problem-solving skills Travel requirements Minimal to None Compensation: Target salary range CA, CT, CO, DC, HI, IL, MD, MN, NY, RI, WA: $63,150 - $87,250 If making a difference matters to you, then you matter to us. Join us, at Wolters Kluwer, and be part of a dynamic global technology company that makes a difference every day. We’re innovators with impact. We provide expert software and information solutions that the world’s leading professionals rely on, in the moments that matter most. You’ll make a real difference in the lives of millions of people. Together with our customers, we help to advance sustainability, health, justice, prosperity, and commerce around the world. You can thrive at Wolters Kluwer, where diversity is core to our collective strength and high performance. Be your unique self, share your creative ideas, do your best work, and take time to grow in our caring and inclusive culture where you can belong. Wolters Kluwer reported 2023 annual revenues of €5.6 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs approximately 21,400 people worldwide. Our customers work in industries which impact the lives of millions of people every single day. Our mission is to empower our professional customers with the information, software solutions, and services they need to make critical decisions, achieve successful outcomes, and save time. Our expert solutions combine deep domain knowledge with technology to deliver both content and workflow automation to drive improved outcomes and productivity for our customers. We are committed to helping professionals improve the way they do business and solve complex problems with our range of digital solutions and services, which we continuously evolve to meet their changing needs. Our 188-year legacy and portfolio represent thousands of customers worldwide. For more information about our solutions and organization, visit www.wolterskluwer.com, follow us on Twitter, Facebook, and LinkedIn. Wolters Kluwer has a dedicated team of experienced talent acquisition professionals who are ready to hear what makes you tick and share how Wolters Kluwer can help you achieve your goals and ambitions. Here Rasi Fawaz shares some tips on what recruiters are looking for on a resume. As a global organization, we recognize that solving a wide range of complex problems requires diverse perspectives and innovative thinking. We know that bringing our best to our customers, communities, and other key stakeholders requires a highly engaged and talented workforce – one that represents the diversity of those we serve and the communities where we live and work. We aim to provide a welcoming environment and equitable opportunities for all employees regardless of background, nationality, race, ethnicity, gender, gender identity, age, sexual orientation, marital status, disability, or religion. This principle is ingrained in our company values and articulated in our Code of Business Ethics. At Wolters Kluwer, you’ll feel valued for your contributions, and you’ll know that your health, safety, and well-being are important to us. Our well-being benefits provide tools, programs, and resources to help our diverse employees feel healthy, happy, safe, and prosperous. In 2024 we were awarded Ragan’s Top Places to Work for Employee Wellbeing: Large Organization, in recognition of our commitment to maintaining and enhancing the well-being of our colleagues through our ‘Together we thrive’ well-being program. Wolters Kluwer and all its subsidiaries, divisions and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected status. GDPR Careers Privacy and Cookies Wolters Kluwer (“we” or “us”) wants to inform you about the ways we process your personal information. In this Privacy & Cookie Notice we explain what personal information we collect, use and disclose. You'll find details related to GDPR and other data privacy policies on our Careers Privacy and Cookies page.
