The Accounts Payable Specialist is primarily responsible for ensuring all aspects of accounts payable processing is completed timely and accurately. This role will complete billing and the processing of payment, maintenance of the vendor database as well as facilitate the secure vendor portal process for the Foundation in NetSuite. The ideal candidate will be highly organized and manage all incoming correspondence to ensure timely payment of invoices and resolution of issues.
\n- Two plus years of full cycle accounts payable experience including not-for-profit accounting preferred.
- Bachelor’s degree in accounting or finance preferred.
- Experience working with a general ledger accounting system required.
- Experience with NetSuite a plus.
- Experience with Concur plus.
- Proficiency in Excel is required.
- Ability to work with a large volume of transactions.
- Excellent interpersonal, communication, time management and organizational skills.
- Ability to handle confidential information in a discreet and professional manner.
- Ability to apply logic, work effectively with all staff and management, attention to detail, deadline driven and ability to work independently are essential characteristics of this position.
- Review bills, invoices, and requisitions in NetSuite for accuracy and ensure proper supporting documentation is complete.
- Process on a biweekly basis, payment runs, including ACH, wire, and checks.
- Primary point of contact for vendors.
- Ensure W9 or W9 documentation is obtained and validated for all vendors.
- Maintain vendor files in NetSuite
- Monitor and maintain Foundation’s Accounts Payable e-mail account to ensure the timely processing of invoices.
- Responsible for auditing expense reports in Concur and ensuring coding is correct when transferring to NetSuite.
- Assist with the preparation of standard operating procedures (SOP’s) and accounting procedure manuals related to the accounts payable function.
- Serve as a resource for staff regarding proper entry procedures, audits documents to ensure work quality and compliance, and provides professional customer service.
- Review and reconcile monthly vendor statements by matching payments to amounts due, verifies accuracy of vendor statements, and researches and resolves outstanding invoices with a focus on protecting the Foundation’s interests while maintaining positive working relationships with vendors.
- Serve as the primary point of contact for vendors.
- Research any return payments and enter in NetSuite.
- Prepare for annual audit by preparing assigned reports or providing documentation.
- Act as subject matter expert for NetSuite specific to payments and invoicing to support users throughout the Foundation.
- Other duties as assigned.
- The CDC Foundation helps the Centers for Disease Control and Prevention (CDC) save and improve lives by unleashing the power of collaboration between CDC, philanthropies, corporations, organizations and individuals to protect the health, safety and security of America and the world. The CDC Foundation is the go-to nonprofit authorized by Congress to mobilize philanthropic partners and private-sector resources to support CDC’s critical health protection mission. Since 1995, the CDC Foundation has raised over $1.9 billion and launched more than 1,300 programs impacting a variety of health threats from chronic disease conditions including cardiovascular disease and cancer, to infectious diseases like rotavirus and HIV, to emergency responses, including COVID-19 and Ebola. The CDC Foundation managed hundreds of programs in the United States and in more than 90 countries last year. Visit www.cdcfoundation.org for more information.
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.
We comply with all applicable laws including E.O. 11246 and the Vietnam Era Readjustment Assistance Act of 1974 governing employment practices and do not discriminate on the basis of any unlawful criteria in accordance with 41 C.F.R. §§ 60-300.5(a)(12) and 60-741.5(a)(7). As a federal government contractor, we take affirmative action on behalf of protected veterans.
The CDC Foundation is a smoke-free environment.
Relocation expenses are not included.