Description
Working Conditions:
- PH graveyard shift (CST)
- Fully remote
- Independent contractor
- Full-time
Responsibilities:
- Event Planning:
- Collaborate with the executive team to plan, organize, and execute various events, both virtual and in-person.
- Coordinate event logistics including venue selection, catering, audiovisual requirements, and attendee management.
- Manage event budgets effectively and ensure all expenditures are within allocated limits.
- Utilize creative tools such as Canva to design promotional materials, music, slideshows, and other multimedia content as needed.
- Travel, Calendar, and Email Management:
- Arrange and coordinate travel itineraries, accommodations, and transportation for the executive team.
- Maintain and manage complex calendars, scheduling appointments, meetings, and events efficiently.
- Handle email correspondence, prioritize messages, and draft responses on behalf of executives as required.
- Information Processing and Critical Thinking:
- Process and synthesize information accurately and efficiently, ensuring that pertinent details are conveyed to the executive team in a timely manner.
- Demonstrate strong critical thinking skills to assess situations and proactively identify solutions or improvements.
- Take tasks one step further by anticipating needs, streamlining processes, and proposing innovative solutions.
- Assessments and Simulator Questions:
- Participate in situational assessments and simulator questions to demonstrate problem-solving abilities and critical thinking skills.
- Provide insights on how tasks can be enhanced or optimized to improve efficiency and effectiveness.
- Technology Proficiency:
- Proficient in using Google Workspace for document creation, collaboration, and communication purposes.
- Time Management and Multitasking:
- Exhibit excellent time management skills, prioritizing tasks effectively to meet deadlines and manage competing priorities.
- Schedule meetings across different time zones and create travel itineraries with attention to detail.
- Language Proficiency:
- Strong proficiency in the English language, both written and verbal, to communicate effectively with internal and external stakeholders.
Must have:
- Previous experience supporting a C-level executive in a fast-paced environment
- Previous experience in executive support or administrative roles, with a focus on event planning and travel management.
- Demonstrated proficiency in event coordination, including budget management and multimedia content creation.
- Strong critical thinking skills and the ability to thrive in a fast-paced, dynamic environment.
- Excellent communication and interpersonal skills, with a keen attention to detail.
- Tech-savvy with proficiency in MS Office Suite and Google Workspace.
- Ability to work independently, prioritize tasks, and handle confidential information with discretion.
Nice to Have:
- Experience with Canva or similar design tools for creating promotional materials and multimedia content.
- Familiarity with assessments and simulator questions to assess problem-solving abilities.
- Previous exposure to customer service-related tasks relevant to executive assistant responsibilities.