Description
Supply Chain / Procurement Analyst
Department: Kelvin Group
Employment Type: Full Time
Location: Wilmington, MA
Description
The Supply Chain & Procurement Analyst is a versatile role within a small, fast-paced department at one of the fastest-growing companies in the country. Reporting to the Supply Chain & Procurement Manager, this position is ideal for a self-starter with an entrepreneurial mindset, a driven attitude, and a passion for learning and growth.
The ideal candidate will take ownership of day-to-day operational responsibilities while contributing to strategic initiatives. Additionally, they will manage data, reporting, and analysis to support critical decision-making and drive continuous improvement. Success in this role requires exceptional communication, analytical, organizational, and data skills.
This is an entry-level position designed for individuals eager to grow and learn. Your attitude, drive, cultural fit, and bias toward action will matter more than hard skills. There are career progression opportunities as you continue to grow within our organization with the ability to move up within the supply chain and procurement department and other departments within the organization.
Skills, Knowledge and Expertise
- Self-Starter: Thrives in a fast-paced environment, takes initiative to solve problems, and requires minimal supervision.
- Driven and Proactive: Motivated to identify opportunities for improvement, drive cost savings, and enhance efficiency within the supply chain.
- Data-Savvy: Possesses strong data analysis skills or a willingness to learn, leveraging data to identify trends, generate actionable insights, and support decision-making.
- Detail-Oriented: Maintains high levels of accuracy in data entry, invoice reconciliation, reporting, and documentation.
- Effective Communicator: Excels in verbal and written communication, fostering collaboration with internal teams and external vendors across the United States.
- Analytical Thinker: Uses a methodical approach to problem-solving and decision-making, identifying patterns and proposing innovative solutions.
- Organized: Successfully manages multiple responsibilities, balancing short-term tasks with support for long-term strategic initiatives.
- Team-Oriented: Works well within cross-functional teams, building strong relationships and ensuring alignment on shared goals.
Responsibilities
Invoice Reconciliation & Transaction Processing
- Collaborate with BU service and project teams to streamline invoice processing, address bottlenecks, and maintain accuracy.
- Reconcile invoices daily to ensure accuracy and alignment with purchase orders.
- Process and monitor daily transactions, ensuring accurate coding to G/L accounts and cost centers.
- Resolve discrepancies in invoices and transactions by coordinating with vendors and internal teams, escalating unresolved issues to the Supply Chain Manager or Accounts Payable as necessary.
- Identify and correct duplicate or incorrect entries by working closely with service and systems teams to ensure timely resolution.
Vendor Management, Onboarding & Compliance
- Oversee the end-to-end process for onboarding new vendors, ensuring compliance with company policies.
- Negotiating terms to optimize partnerships and enforce compliance.
- Consolidate vendors to optimize spend and efficiency while maintaining a centralized database for contracts, agreements, and terms for easy access and documentation.
- Manage a preferred vendor list based on BU recommendations and vendor performance metrics.
- Foster effective verbal and written communication with vendors and internal stakeholders to address supply chain needs and enhance collaboration.
Data Analysis & Reporting
- Collect, organize, and analyze supply chain and procurement data to uncover cost-saving opportunities and drive process improvements.
- Develop and maintain dashboards, reports, and visualization tools to translate complex data into actionable insights that support better business decisions.
- Update and manage supply chain-related data in internal systems, spreadsheets, and databases to ensure accuracy and accessibility.
- Prepare detailed and dynamic reports tailored to internal and external stakeholders, ensuring clarity and relevance to their needs.
- Demonstrate a strong willingness to learn and develop data analysis skills, leveraging tools such as Excel, BI platforms, or data visualization software to enhance team decision-making capabilities.
Strategic Initiative Support
- Assist the Supply Chain Manager with both short- and long-term strategic initiatives, contributing to projects that drive financial, operational, and business improvements.
- Support ad hoc tasks and projects across procurement, vendor management, and process optimization as assigned by the Supply Chain Manager.
- Work closely with internal teams and stakeholders to ensure alignment on strategic goals and provide analytical and operational support where needed.
- Help implement new processes, tools, and systems that support the department’s strategic priorities and enhance efficiency.
- Contribute to identifying and executing process improvement opportunities to ensure scalability and adaptability for future growth.
Benefits
- Eligible for healthcare benefits on Day 1 of employment:
- Medical, dental, vision, and prescription drug coverage
- Health Reimbursement Arrangement (shared cost deductible)
- Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA)
- Health Savings Account (HSA)
- Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent Life
- Accident Hospital Indemnity
- Company-paid Short and Long-term Disability Insurance
- Pet Insurance
- Employer matched 401(k) saving plan (with Roth option)
- Weekly paycheck
- Generous paid holiday schedule (11 days per year)
- Paid time off (vacation + sick time)
- Learning & Development programs
- Employee Referral Bonus Program
- Tuition Reimbursement
