Description
Department ARD Talent Acquisition & Development About the Department Alumni Relations and Development (ARD) engages alumni (~220k), current students, parents and friends of the University through intellectual, professional and social activities on campus, around the world and online. ARD raises $600 Million annually to support faculty and researchers, practitioners and patients, and students and programs across the University. Our work supports priorities in every division, school, department, and institute. The ARD People and Culture team plays a crucial role in cultivating a supportive and thriving workplace environment. The team is dedicated to attracting top talent through effective recruitment strategies and ensuring a smooth onboarding process for new hires. Additionally, the team champions ongoing professional development and learning programs to empower staff to excel in their roles and contribute meaningfully to ARD’s goals. By fostering a culture of inclusivity, collaboration, and accountability, the People and Culture team enhances employee satisfaction and retention, ultimately strengthening and extending the work of ARD for the University. As part of the People and Culture team, ARD Human Resources (HR) supports the employee lifecycle and serves as a strategic and supportive partner in cultivating a dynamic, effective and engaged team of Development staff committed to advancing the University’s mission. We are dedicated to creating a workplace that fosters a supportive environment for all team members to thrive within a culture of inclusion, diversity, equity, and accountability. Job Summary This role works independently to design, implement and monitor a variety of human resource programs. Anticipates and plans for long-term human resource needs and trends in partnership with business management. Responsibilities Partners with financial operations in the development and administration of the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines for ARD staff. Uses Workday, Excel, PowerPoint, and other tools to synthesize data to create and design regular and non-routine reports and charts. Partners and serves as liaison to the Analytics and Technology Solutions team to assess HR technology needs and streamline tools to support data-based decision-making. Analyzes and reports on employee relations trends to inform leadership decisions and improve workplace culture. Builds expertise in University policies and procedures when supporting employee relations matters. Audits, creates, and documents employee job analysis and workflows and ensures alignment with departmental job classifications. Makes recommendations to managers and leadership in developing job descriptions. Facilitates exit interviews. Uses exit interview data to make informed decisions. Creates and maintains a reporting of aggregated data in areas of organizational health, culture, programming, trends, etc., and captures relevant data points to help assess and guide choices in the department holistically. Supports Workday usage for recruiting, time and absence, performance management, other processes, and reporting as needed. Resolves issues related to accruals, time approver assignments, organizational structures, employee information and documents, etc. via Workday. Trains and supports managers and staff in using Workday. Responds to unforeseen and complex problems, makes recommendations to improve efficiency and effectiveness, and implements changes as needed. Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures and reporting comply. Ensures accuracy and confidentiality of all data and records and performs duties in accordance with federal and state laws, University human resource services policies and ARD procedures. Participates in the review and determination of best practices in facilitating goals and activities for supporting ARD staff. Contributes ideas in strategic planning sessions. Provides support during annual merit planning (AMP). Partners, guides, and supports leadership and managers during compensation discussions and annual merit planning. Develops and maintains procedures and protocol for talent management to maintain a high level of professionalism in all activities. Partners with People and Culture team as needed regarding staffing updates and ad hoc assignments. Secondary contact for all on- and off-boarding processes for staff, including managing and monitoring the administrative coordination and documentation for internal and external transitions. Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions. Has a deep understanding of unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints. Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a minimal level of guidance. Develops and administers the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline. Certifications: --- Preferred Qualifications Education: Bachelor’s degree. Technical Skills or Knowledge: Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite. Proficient in Workday. Preferred Competencies Manage confidential information with discretion and tact. Act with integrity, professionalism, and confidentiality. Work collegially and collaboratively in a team setting. Prioritize multiple projects and independently follow through with detail. Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively. Self-motivated and take initiative. Working Conditions This position has a hybrid work schedule which includes weekly in office presence. Standard office environment. Travel to campus and/or non-campus locations for University business. Work evenings and weekends as needed. This position is located in Hyde Park at 5235 South Harper Court. Application Documents Resume/CV (required) Cover Letter, addressed to Hiring Committee (preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Human Resources Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary FLSA Status Exempt Pay Range $85,000.00 - $100,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook. Posting Statement The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637. The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/
