Description
Initial Posting Date: 12/03/2024 Application Deadline: 12/10/2024 Agency: Oregon Health Authority Salary Range: $3,948 - $5,483 Position Type: Employee Position Title: Contract and Program Support Specialist & Operations (Administrative Specialist 2) Job Description: Behavioral Health Division is seeking administrative support specialists with experience coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis for two vacant positions. Measure 110 Operations & Program Support Specialist is in service to transformative, community-led, and community-owned initiatives and the mission, vision, values and goals of the Oregon Health Authority and the Health Systems Division. In this position Contract and Program Support Specialist is in service to the Behavioral Health (BH) Workforce Incentives team within the two main workstreams of (1) incentive programs and (2) the House Bill 2235. In these positions you will: help monitor, analyz, develop, document, research and implement process, procedures, protocols, and workflow improvement opportunities/ideas; in cluding establishing and maintaining technical manuals, directives, and procedures; perform audits; prepare presentations, graphs, reports, and other materials; assist with contract management; assist with project management; update spreadsheets and tracking tools; interpret and evaluate laws, rules, policies, procedures to assure operational alignment and compliance. OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030. The OHA mission is helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care. OHA’s work is organized into three broad goals: Improve the lifelong health of all Oregonians, increase the quality, reliability, and availability of care for all Oregonians and lower or contain the cost of care so it is affordable to everyone. What's in it for you? Oregon Health Authority is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx Paid Leave Days: 11 paid holidays each year 3 additional paid "Personal Business Days" each year 8 hours of paid sick leave accumulated every month Progressive vacation leave accrual with increases every 5 years Pension and retirement programs Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. Click here to learn more about State of Oregon benefits. OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision and core values. WHAT WE ARE LOOKING FOR: Minimum Qualifications Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience. Desired Attributes Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve. Have a valid driver's license and a good driving record or provide an acceptable alternative method of transportation. Can demonstrate advanced Microsoft Excel, Word, PowerPoint, TEAMS, Outlook skillset. Organizational and time management skills commensurate with the detailed and complex development process. Use mathematics to solve business problems. Ability to give full attention to what other people are saying, take time to understand the points being made, and ask appropriate questions to identify issues and resolutions. Demonstrated ability to communicate effectively in writing as appropriate for the needs of the audience. Experience analyzing information and evaluating results to choose the best solution and solve problems. Observe, receive, and otherwise obtain information from all relevant sources. Identify the underlying principles, reasons, or information facts by breaking down information or data into separate parts. Identify information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events. Experience effectively teaching others how to do perform actions and procedures, and translating or explaining what information means and how it can be used. Experience understand the implications of new information for current and future problem-solving and decision making. Develop constructive and cooperative working relationships with others and maintain them over time, while encouraging and building mutual trust, respect, and cooperation among team members. Experience establishing long-range objectives and specifying the strategies and actions to achieve them. Experience using computers and computer systems to set up functions, enter or compile data, or process information. How to apply: Complete the online application A cover letter is not required for your application to be considered; however, cover letters are reviewed as part of candidate prioritization and selection for interviews. A cover letter provides you the opportunity to clearly state your interest in the position, and what aspects of your professional and lived experience you believe are relevant to the role. Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Update professional, educational, voluntary, and personal experience on your resume. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage. Questions/Need Help? If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Stephanie Mitchell at Voice: [503-979-7679] (TTY 711) or Email: stephanie.d.mitchell@oha.oregon.gov. TTY users may dial 711 or 1-800-735-2900. For Workday technical support dial 1-855-524-5627. Additional Information Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply. Candidates gathered from this job announcement may be used to fill future vacancies. If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process. Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OHA is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States. If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment. Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed. Attention current State of Oregon employees: To apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet. Applicant Help and Support webpage The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”