Job Title: Executive Assistant
Type: Full-Time, Remote
Working Hours: Mondays - Fridays 8:00 am - 5:00 pm CST
Compensation: $3,000-$4,000
About the Client:
We are an advertising agency headquartered in Chicago, Illinois. Our performance marketing solutions help businesses ranging from startups to Fortune 500 brands increase their revenue by effectively targeting and converting potential customers.
Job Summary:
We are actively seeking an experienced and detail oriented Executive Assistant to join our team. We`re on the lookout for someone who has excellent communication and interpersonal skills.
In this pivotal role, you will play a key part in assisting our Executives on a day to day basis and help drive growth within the company. If you are passionate about digital marketing and are driven to deliver excellent results, we invite you to join our team and be a key player in shaping the success for our clients.
Responsibilities:
Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence for the CEO
Filing important documents, such as, reports, meeting notes, emails, tax documents, and letters
Scheduling meetings with internal and external stakeholders
Preparing presentations for meetings with internal and external stakeholders on behalf of the executives
Keeping the executive`s calendars up to date, including adding events/meetings, rescheduling appointments and providing daily briefings
Booking travel both domestic and internationally for Executives and Employees
Preparing and filing, billing, invoicing, and accounts receivable
Conducting research and creating reports on various topics based on the needs of the executives
Keeping important information and documents organized such as, but not limited to, invoices, reports, contracts, and confidential documents
Maintaining a high degree of discretion and confidentiality
CRM Database management
Email cleaning and management to ensure a clean and well kept inbox
Keeping CEO on schedule, up to date, and always on time and prepared for meetings
Qualifications:
5+ years of Executive Assistant Experience
Proficient in Hubspot Management
Proficient in Microsoft Office Suite & Excel - you will be tested on this
Excellent communication and interpersonal skills
Excellent grammar and writing skills
Exceptional attention to detail
Time management
Ability to conduct research and create reports or presentations
Ability to learn quickly
Ability to handle sensitive and confidential information with discretion
Ability to work in a fast-paced environment
Willingness to learn more and acquire new skills
Ability to multi-task and ensure agile methodology is applied to ensure all work is done in a timely fashion
