Description
💎 The Opportunity: We're seeking a talented Executive Assistant on a full-time basis to support multiple academic/research organizations in a long-term, rewarding role. This is a chance to improve organizational effectiveness while supporting meaningful research work.
- Salary: $1,300 - $1,800 per month
- Location: Remote
- Schedule: 8am - 4pm PST
- Experience: At least 3 years experience as an Executive Assistant
Requirements
🎯 Your Goal: Support executive leadership across multiple organizations by managing complex calendars, implementing organizational systems, and ensuring smooth operations.
1. You're a Calendar Management Expert:
- You excel at juggling multiple complex executive calendars and can anticipate scheduling conflicts before they arise
- You create and maintain scheduling systems that keep multiple organizations running smoothly
- You have a keen eye for detail and never let important appointments slip through the cracks
2. You're a Systems & Technology Maven:
- You're proficient in Airtable, Google Workspace, Notion and can quickly learn new tools
- You love building automated workflows with Zapier to streamline repetitive tasks
- You continuously look for ways to improve processes and make them more efficient
3. You're an Outstanding Communicator:
- You write clear, concise emails and can effectively coordinate across multiple organizations
- You manage relationships diplomatically and can handle competing priorities with grace
- You maintain absolute discretion with confidential information
4. You’re an Experienced Executive Assistant:
- You have 3+ years of experience as an Executive Assistant or in a similar role.
- You have experience supporting global teams or working across time zones. Familiarity with academic or research industries is a plus (preferred, but not required)
5. You're a Research & Academic Partner:
- You have genuine interest in supporting academic and research organizations
- You understand how to navigate academic environments and support research workflows
- You're intellectually curious and enjoy learning about the work you're supporting
6. You're an Independent Self-Starter:
- You take full ownership of your work and proactively solve problems without being asked
- You thrive working remotely and can manage your time effectively across time zones
- You remain calm under pressure and can adapt quickly to changing priorities
Benefits
- 💰 Compensation:
Earn between $1,300 - $1,800 per month (based on experience), with potential for performance-based bonuses and salary increases as you grow with the company. - 🗓️ Consistent Schedule:
Work Monday through Friday, 8 AM to 4 PM (PST) - 🚀 Professional Development:
Support cutting-edge research while developing your skills. - 🌟 Mission Impact:
Help advance important academic and nonprofit work. - 🙌 Autonomy and Ownership: You’ll have the freedom to own tasks and processes, making key decisions to optimize processes.
