Description
Initial Posting Date: 09/24/2024 Application Deadline: 10/08/2024 Agency: Oregon Business Development Department Salary Range: $5,478 - $8,408 Position Type: Employee Position Title: Federal Grants Specialist (Program Analyst 3) Job Description: Do you have experience managing federal grants and leading the development of compliance processes? If so, Business Oregon has an exciting opportunity for you to join our team! Business Oregon, the state’s economic development agency, is currently hiring a permanent, full-time Federal Grants Specialist (Program Analyst 3). Business Oregon helps communities and internet service providers access funding for needed infrastructure including the Oregon Broadband Office Programs that help provide internet access to communities across Oregon. In this position, you will plan and perform on and off-site financial monitoring of grant recipients of the Broadband Office Programs, give advice on the administrative, policy, programmatic, and management aspects of operations, and evaluate the effectiveness of program compliance. You will ensure that the Department's Federal pass-thru grant program funds have been spent in accordance with the terms of grant agreements and applicable Federal laws, rules, and regulations. Note: We value our employees and want to encourage work-life balance and flexibility. This is a hybrid position (primarily remote work) that requires infrequent travel throughout Oregon depending on business needs. Business Oregon has offices throughout Oregon, and your home office will be assigned according to your location. What you will do: Collaborate with Broadband Project Coordinators to aggregate monthly or quarterly disbursement requests for processing with the Finance team. Prepare a written audit plan to use while conducting on-site reviews of grant recipients’ program operations in accordance with Federal regulations and professional audit standards. Evaluate grant recipients’ risk of noncompliance with Federal statutes, regulations, and the terms and conditions of their award for purposes of determining the appropriate monitoring. Audit grant recipients’ Request for Funds (RFF) to ensure that funds are being spent in accordance with applicable Federal rules and regulations. Review the Department and Office’s internal control structures to identify potential risks and develop operational changes to mitigate the risks. Advise the Manager and team as to the recommended operational changes needed to mitigate agency risk. Collaborate with Program Coordinators; the Finance, Accounting, and Budget team; and Policy, Rules, and Contracts team to develop new processes and reporting models. Business Oregon strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application. The ideal candidate will possess a combination of some or all of the following skills: Professional experience managing federal grants. Certificate or degree in grant management, accounting, or budgeting. Working knowledge of federal grants compliance practices including: 2 CFR Part 200 “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”; grant monitoring, accounting, and auditing. Demonstrated ability to facilitate meetings and work collaboratively with colleagues and grant recipients. Demonstrated experience creating program compliance guidelines and training manuals for program coordinators and grant recipients. Please note: If you are interested in applying for this position, you must attach your current cover letter and resume to your application. The cover letter should address how your education and/or experience relates to the requested duties and skills listed above and should not exceed two pages. Failure to submit the required resume and cover letter will remove your application from consideration. What you need to qualify: A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills; AND four (4) years of experience coordinating or administering a program OR; Any combination of experience or education equivalent to seven (7) years of experience that typically supports the knowledge and skill requirements listed for the classification. What Business Oregon does: Business Oregon is the economic development agency for the state of Oregon. We have about 180 people on our team, and we work with communities and businesses. We use our programs and expertise to help businesses grow, so they can in turn add jobs, diversify the economy, and increase Oregon prosperity. We work with communities to enhance and expand infrastructure and community safety with projects such as water/wastewater systems, seismic rehabilitation for schools, or rural broadband development. This also sets the stage for future business development. Our mission is to invest in Oregon’s businesses, communities, and people to promote a globally competitive, diverse, and inclusive economy, all carried out with an agency strategic plan. The Economic Development Division works with local governments to support the planning, funding and construction of community infrastructure such as roads, water and sewer systems, broadband systems, and other projects that meet community economic development plans, and health and safety needs. The Department uses Federal and State funds including lottery funding as provided to the agency by the Oregon Legislature to assist local communities with a variety of community and business development projects. The Department is required to periodically track and report the status and results of these investments. Department programs for funding infrastructure projects include Broadband (Broadband Technical Assistance Program; ARPA Capital Projects Fund; Broadband, Equity, Access and Deployment; and Digital Equity), federal Community Development Block Grant program, the Federal Safe Drinking Water program, the Department’s Water/Wastewater and Special Public Works programs, Seismic Grants, Industrial Lands certification, Brownfields remediation, the Ports Revolving Loan Fund, the Ports Marketing and Planning program, and the Marine Navigation Improvement program. How to Apply: Please Note: Applications must be submitted no later than 11:59 PM PST on Tuesday, October 8, 2024. If you are a current State of Oregon employee, you must apply through your employee Workday account through Jobs Hub. Click the “Apply” button above to complete your online application. Attach your current cover letter and resume. Failure to submit the required resume and cover letter will remove your application from consideration. Clearly demonstrate in your cover letter how you meet all the minimum qualifications and requested skills listed above. Complete the questionnaire. Warning – Workday will timeout due to inactivity and will not save your application progress unless you use the “save for later” function. If you need to take a break, please be sure to click the save for later button to save your progress. Be sure to check Workday and your email for additional tasks and updates. After hitting submit there may be additional required tasks for you to complete prior to the announcement closing. The candidates whose work experience most closely matches the qualifications and skills of this position will be invited to interview. What’s in it for you: Family Friendly Work Life Balance: Paid time off, 11 holidays, 3 personal days & optional short- and long-term disability benefits. Take Care of Yourself and Your Family: Comprehensive employee benefits, choice of medical plans, vision plan, life insurance, and employee assistance program. Invest in Your Future: Pension plan, deferred compensation plan, short- and long-term disability plan, and flexible spending accounts for healthcare and dependent care. Be Appreciated: Employee recognition events, agency-unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, and dynamic employees doing impactful work. Inclusion: At Business Oregon, we value community and foster a sense of belonging for our employees. Additional Information: It is our policy to provide reasonable accommodations to all applicants who may need them. Should you need assistance or an accommodation, please contact Employee Services at Biz.HumanResources@biz.oregon.gov to discuss how we can best meet your needs. Veterans’ Preference - Eligible veterans who meet the qualifications will be given veterans' preference. If you checked that you are a veteran, we will ask you for your documents later in the process. Click on the Veterans’ Preference link for additional information. Criminal Records Check - Hiring of the successful candidate will be contingent upon the results of a Criminal Background Check. Adverse background data may be grounds for immediate disqualification. Work Authorization - The Oregon Business Development Department (dba Business Oregon) does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. This recruitment will be used to establish a list of qualified candidates to fill the current position and may be used to fill future vacancies as they occur. This position is classified, full-time, exempt and not represented by a union. PERS – This is a PERS qualifying position. After a six-month waiting period, eligible Management Service, Executive Service, and Unrepresented employees will have their base pay increased by 6.95% and the 6% PERS contribution deducted from their base pay rather than a direct 6% contribution by the State of Oregon to the employees PERS account. This will mirror the bargained SEIU and AFSCME PERS process. Are you looking to live in and experience Oregon? Learn more about life in Pendleton, Salem, and Portland. Need help? For questions about this job, contact Kristin Heying, HR Analyst in Employee Services, at 971-345-1964 or email kristin.heying@biz.oregon.gov. Applicant FAQ Business Oregon Career Opportunities Business Oregon is an Equal Opportunity, Affirmative Action Employer. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”
