Description

URGENT: Administrative Assistant (scheduling and data entry experience is preferred)

Application Deadline: 13 January 2025

Department: Operations

Employment Type: Part Time

Location: Manila

Compensation: $3.00 - $4.00 / hour

Monitor driver schedules to ensure compliance with fatigue management requirements (e.g., 6 days on/1 day off or 12 days on/2 days off).
Track and manage drivers’ rest periods to meet legal and safety standards.
Maintain and update driver rosters and schedules.
Collect and manage driver documentation (e.g., licenses, police clearances, certifications).
Submit documents for driver inductions and follow up to ensure completion.
Prepare and send invoices via Xero (training provided if needed).
Create and update contracts, memorandums, and agreements.
Respond to and send emails to contractors, including updates on driver information and compliance.
Use WhatsApp for driver communications and email/text for contractor interactions.
Relay instructions from the business owner and coordinate actions accordingly.
Organize digital files and ensure records are updated and accessible.
Maintain an efficient system for retrieving documents and data as required.
Handle urgent tasks such as sending documents, responding to contractor requests, and updating driver records.
Provide backup support when the business owner is unavailable or driving.

Proven experience in administrative or virtual assistant roles, preferably in logistics or trucking industries.
Familiarity with Xero, or a willingness to learn.
Strong organizational and multitasking skills.
High attention to detail and accuracy in data entry and documentation.
Excellent written and verbal communication skills.
Ability to work independently and follow instructions effectively.
Proficiency with tools like WhatsApp, email platforms, and cloud storage systems.
Understanding of fatigue management regulations (preferred but not required).

Remote Scouter