Description
Job Description:
We have a great opportunity for an experienced Senior Executive Assistant and looking for someone with strong interpersonal and communication skills who can operate well in a fast paced, ever-changing environment.
You will support the VP of Customer Engagement orgs. This is a fully remote role - with some travel required.
Responsibilities:
- Schedule, maintain, and update calendar events for executive with a high level of details, collaborating to resolve conflicts and prioritize the most critical meetings/engagements.
- Prepare meetings for the executive or team and manage sensitive matters with a high level of confidentiality and discretion.
- Organize meetings and town halls including booking conference room space, ordering catering, managing agendas, preparing materials and ensuring attendance.
- Monthly expense management and on demand expense reports for Leadership, including submitting expense reports and receipts in a timely manner.
- Coordinate both domestic and international travel arrangements ensuring schedules are detailed with well-articulated itineraries.
- Plan and organize events both internal and external, managing event logistics in partnership with internal teams.
- Assist internal departments with the setup of new hires.
- Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.
Qualifications:
- 5+ years of experience supporting SVP level preferably experience supporting Technical Teams including Engineering, IT, Product and/or Security
- Experience scheduling large scale internal and external meetings and events
- Highly organized, detail-oriented, personable and a self-starter.
- Excellent communication skills with the ability to work across all levels both internally and externally.
- Strong multi-tasking skills and ability to juggle multiple calendars, teams and requests.
- Flexible in response to changing priorities and needs.
- Ability to drive schedules and agendas with deeper understanding of context for meetings.
- High level of confidentiality, discernment and judgment
- Proficiency in Zoom, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite, Coupa or related expense reporting software.
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