Description
Position Title: Bookkeeper/Executive Assistant
Location: Remote
Work Schedule: Flexible
Hours: 10-15 hours per week (Part-time)
Job Description:
We are seeking a highly organized and detail-oriented individual to fill a dual role as a Bookkeeper and Executive Assistant. This is a part-time position, ideal for a professional who thrives in a fast-paced, dynamic environment. The candidate will be responsible for managing the company's bookkeeping functions while providing administrative support to ensure smooth operations.
Key Responsibilities:
- Must know Quickbooks Online
- Maintain accurate financial records and perform regular bookkeeping tasks, including categorizing expenses and tracking income.
- Oversee and ensure accuracy in the reconciliation of bank accounts, credit cards, and financial transactions.
- Prepare and manage invoices, ensuring timely submission and follow-up on payments.
- Monitor timesheets and expenses for contractors to ensure proper billing and payroll processing.
- Provide monthly and ad-hoc financial reports to assist in budget tracking and financial planning.
- Assist with email and calendar management, ensuring the executive’s time is optimized and appointments are effectively scheduled.
- Help oversee contractors by tracking work progress, reviewing timesheets, and managing deliverables to ensure deadlines are met.
- Support daily operations by managing administrative tasks, coordinating meetings, and streamlining workflows.
- Act as a liaison between the executive and clients, vendors, and team members, ensuring clear and efficient communication.
- Perform ad-hoc tasks as required to assist with the smooth functioning of the business.
Requirements
- Proven experience in bookkeeping, preferably with small businesses or in a marketing/creative agency environment.
- Strong administrative skills with a background in supporting executive leadership.
- Proficiency in Microsoft Office/Google Workspace.
- Ability to manage multiple tasks, prioritize effectively, and work independently with minimal supervision.
- Excellent communication skills, both written and verbal, with strong attention to detail.
- Familiarity with contractor management and project oversight is an asset.
