Description
Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.
We are currently seeking an Administrative Assistant to join our Canadian based company. As an Administrative Assistant at Paired, you will play a crucial role in supporting the day-to-day operations of our company and ensuring efficiency and effectiveness in various administrative tasks.
Responsibilities:
- Assign workflow to staff
- Manage staffing and expected billable hours
- Invoicing clients and managing direct deposits, etc.
- Light bookkeeping/management of our firms' banking
- implement AI where possible within our firms' administrative processes
- Coordinating client communications and appointments
- Maintaining and organizing client files and records
- Supporting the implementation and maintenance of accounting software and tools with clients and staff
- Overseeing document management systems
- Assisting with marketing and client outreach initiatives
Requirements
- Previous experience as an administrative assistant or in a similar role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to prioritize tasks and work independently
- Attention to detail and problem-solving skills
- Ability to maintain confidentiality of sensitive information
- Knowledge of office management systems and procedures is a plus
