About Pearl:
Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.
Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the team handling your application.
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About the job:
Role: Executive Assistant
Working Hours: either 8:00 AM to 4:00 PM or 9:00 AM to 5:00 PM Central Standard Time (CST).
Type of Contract: Full Time | Independent Contractor
Salary Range: Up to US $ 1,500 per month
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About the role:
As an Executive Assistant, you'll provide essential support to the CEO, ensuring their day-to-day operations run smoothly and efficiently. Your responsibilities will range from managing email and calendars to assisting with website content and admin tasks. You'll also play a key role in supporting the ALDN (Assisted Living Director Network) online community and membership.
Duties and Responsibilities:
Business Support:
- Manage project tasks and deadlines using a systematic approach.
- Conduct research to gather and present valuable information.
- Assist with website content updates for both the client and ALDN.
- Manage ALDN membership, including tracking issues, creating posts/events, and facilitating virtual Zoom calls.
- Coordinate email marketing efforts for ALDN, including managing unsubscribe requests.
- Gather and format relevant data (quality, financial) for reporting purposes.
Personal Support:
- Organize and prioritize email communication, ensuring timely responses and a clutter-free inbox.
- Manage the CEO's calendar, scheduling appointments, coordinating meetings, and optimizing her time.
- Organize online files for easy access and retrieval.
- Assist with personal tasks such as family event planning (as needed).
Growth Support:
- Analyze current processes to identify areas for improvement and enhance efficiency.
- Participate in strategic discussions and offer valuable insights to support decision-making.
- Proven experience of at least 2 years as an Executive Assistant or in a related role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common communication tools like Zoom
- Experience with project management and content creation (a plus).
- Experience in using QuickBooks (is a plus!)
- A highly organized and detail-oriented individual with a strong track-and-chase mentality.
- Excellent communication and interpersonal skills, with the ability to ask clarifying questions and effectively manage expectations.
- Ability to work independently, manage multiple priorities, and thrive in a fast-paced environment.
- A self-starter with a proactive approach to problem-solving.
- Flexibility and adaptability to accommodate unexpected interruptions and schedule changes.
- Experience working with a virtual team (a plus).
- Experience in a start-up or non-profit environment (a plus).
- Fully remote forever–work from anywhere!
- Competitive net salary with opportunity to be paid above median market rate.
- Potential for salary appraisal every 6 months based on performance.
- Invaluable access to a network of global industry leaders, paving the way for rapid career growth.
- Mentorship opportunities
- Access to learning and development resources for continuous growth and improvement
