About Pearl:
Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are looking to make full-time hires they can continuously mentor and promote.
Note: Please avoid submitting multiple applications, we only process one application at a time; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the recruiter handling your application.
About the job
Role: Executive Assistant
Work schedule: Full Time | 40 hours per week | Monday to Friday | Pacific Time
Type of Contract: Independent Contractor
Salary Range: up to 2,000 USD per month
About the Role:
We are looking for an Executive Assistant to help support our clients as they scale out their operations and take on a variety of tasks within the tech space.
As Executive Assistant, you will report directly to the client, providing invaluable administrative and operational support.
Duties and Responsibilities:
- Email Management and Upkeep: Efficiently filter and manage emails, ensuring priority communications are highlighted.
- Research: Conduct thorough research on relevant topics, providing comprehensive insights.
- Booking and Scheduling:
- Manage calendars, book appointments, and schedule meetings efficiently.
- Post daily client events on the events calendar and Slack each day items to engineering
- Task Management: Organize tasks, prioritize activities, and ensure deadlines are met.
- Project Management: Assist in the planning and execution of projects, ensuring timely completion.
- Process Improvement: Identify areas for improvement and share suggestions and ideas to streamline operations.
Immediate tasks anticipated for the candidate to fully own on week 1:
- Initial meeting, introduction to the product
- Set up email filters and clean inbox
- Clean up our current CRM on Attio
- Start our search for our next office
- Experienced Executive Assistant: Demonstrated experience in providing administrative support, including managing communications, scheduling, and ensuring smooth daily operations.
- Masterful Project Manager and Coordinator: Ability to manage projects, coordinate with stakeholders, to ensure activities are on track.
- Researcher: Strong research skills to provide data and actionable insights on relevant topics.
- Data Manager: Proficiency in maintaining and updating contact information and data in a database accurately.
- Process-oriented: Ability to identify and implement process improvements to enhance efficiency and productivity.
- Highly Organized and Strong Communicator: Strong organizational and communication skills to manage multiple tasks and projects efficiently.
- Tools: Familiarity with tools such as CRMs (Attio), project management tools (Asana, Trello), email and calendar management (Outlook, Gmail), communication platforms (Slack, Zoom)
- Fully Remote Role
- Be a part of a fast-growing environment in the tech space
- Access to a network of founders and other venture capitalists
