Description
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS: The College of Information Sciences and Technology seeks an Administrative Assistant, Intermediate Support. This position reports directly to the Dean’s Office Supervisor. It is responsible for supporting the dean’s suite’s daily operations while providing high-level administrative, financial, and event support. Due to the sensitive nature of some issues handled in the dean’s office, confidentiality is essential. The ideal candidate will be familiar with executive-level office responsibilities and University faculty affairs guidelines and procedures. They will be capable of simultaneously handling multiple tasks and working with direction from the Dean’s Office Supervisor. Key responsibilities of the position include: Provide high-level administrative support to the dean and associate deans as part of our centralized support structure, with tasks including the management of calendars, meeting preparation, travel arrangements, special projects, etc. Provide support to the faculty affairs processes that the dean’s office oversees. Support faculty searches in coordination with the Human Resources team. Assist faculty in hiring postdoctoral scholars, part-time employees, interns, and visiting scholars—process visa forms for any international hires. Collaborate with college leadership to systematically review and revise administrative guidelines and internal procedures as needed. Work closely with the college’s Finance Office and assist in processing Workday forms and approvals—Collate college-wide data for presentations to the college advisory board and other committees. Work collaboratively with the dean’s office administrative team to establish best practices, standardized procedures, and priorities for supporting the dean and associate deans and to ensure reception area coverage, general office maintenance, etc. Coordinate events such as seminars, workshops, retreats, and/or other planned events supporting the associate deans. Successful candidates will exhibit the following: Excellent interpersonal and communication skills and an ability to work with confidential information. An understanding of University faculty affairs guidelines and procedures. Exceptional collaborative and organizational skills. An appreciation for professional development and professionalism in the work environment. Ability to prioritize, monitor deadlines, and coordinate several projects simultaneously, both independently and for the team. Willingness to embrace new opportunities and challenges. Advanced skills in MS Office, such as Word, Excel, and SharePoint. Education and Experience This position requires a High School Diploma/GED or Vocational Training/Degree and at least two years of relevant experience or an equivalent combination of education and experience. Additional Information To be fully considered for this position, applicants are required to upload a cover letter and resume. It is recommended that you upload one document with all materials enclosed. This position offers a hybrid work schedule but requires regular on-site presence at the University Park location, with multiple in-office days each week. Benefits Penn State offers competitive benefits to full-time employees, including medical, dental, vision, retirement plans, and tuition discounts in addition to generous vacation time (18 days per year; accrued every month), sick time (12 days a year; accrued monthly) and paid holidays (14 per calendar year). Please visit https://hr.psu.edu/benefits for more detailed information. The salary range for this position, including all possible grades is: $38,300.00 - $55,500.00 Salary Structure - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines University Park, PA There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom – it’s the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvania’s sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters – more than half a million strong – driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.
