Description
Initial Posting Date: 02/25/2025 Application Deadline: 03/04/2025 Agency: Department of Transportation Salary Range: $5,240 - $7,718 Position Type: Employee Position Title: Director’s Executive Assistant Job Description: Executive Assistant – Director’s Executive Assistant Oregon Department of Transportation ODOT Headquarters – Director’s Office Salem The role: We’re looking for someone who excels at time management, attention to detail and problem solving to join our team as the director’s executive assistant! In this position, you will assist and support the agency director by coordinating internal and external communication and acting as a point of contact for other state agencies, boards and commissions, the public, special interest groups and the legislature. You will also support the director in operational and mission goals which includes managing special projects and operational issues. Apply today! We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions. Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile. A day in the life: Assist and support the Director’s Office in the administration of operational and mission objectives, planning and strategies. Maintain the director’s schedule, coordinate meetings with internal and external partners, develop agendas and follow up on action items. Serve as a liaison on governmental and department issues, policies and rules as needed and assigned. Coordinate internal and external communication and act as a point of contact for other state agencies, boards and commissions, the public, special interest groups and the legislature. Research issues, prepare reports and present information to executive staff for review and decision. Prepare confidential documents for executive staff. Review requests for information sent to the Director’s Office and coordinate responses. Hybrid work options available! Work is performed in an office and may require evening or weekend work. To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov. What’s in it for you: Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer. Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%. Public Service Loan Forgiveness opportunity! Want to know about new job postings? Subscribe to receive weekly email notifications! Minimum qualifications: Four years of staff-level experience providing administrative support to management. The experience must include technical or analytical duties in the management of program goals and objectives; performing program or project planning; preparing, monitoring, or controlling budgets; or performing research and providing analytical information and/or recommendations used in management decision making. Note: A bachelor's degree in business administration, management, public administration or a closely-related field may be substituted for up to two years of the required experience. Special qualifications: Driving is an essential function of this position. You must have a valid US driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered. What we’d like to see: If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward. Experience managing multiple priorities, determining urgency or importance and ensuring deadlines are met. Demonstrated experience supporting executive level leaders who frequently interact with other executives or elected officials. Demonstrated experience managing and arranging details of complex meetings with professionalism. Experience creating detailed and lasting processes that can be clearly communicated and followed by other agency leaders. Experience working collaboratively with others on a team and working with limited supervision. Excellent verbal and written communication skills. Experience preparing, reviewing and checking documents for accuracy. How to apply: Complete the following required steps: Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer. Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above. Your cover letter must be limited to no more than two (2) pages. Please address your cover letter to Kris Strickler, ODOT Director. Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities. You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application. Complete questionnaire. Answer the checkbox-style questions before submitting your application. After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox. If you are a veteran, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments. Need help? For questions, call 971-273-8687 or email ODOTRecruitmentEM@odot.oregon.gov. Additional information: We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests. We may use this recruitment to fill multiple or future vacancies. We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position. You will become part of the state's management team. ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1. #LI-ODOT #LI-POST #LI-Hybrid Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”
