Description

URGENT: Administrative Assistant (background or experience in construction industry is a plus)

Application Deadline: 25 January 2025

Department: Operations

Employment Type: Full Time

Location: Manila

Compensation: $3.00 - $4.00 / hour

Handle customer inquiries and maintain a high level of customer satisfaction.
Follow up with customers to ensure they are happy with active and completed projects.
Address any customer needs promptly and professionally.
Communicate with the city regarding permits for upcoming projects.
Submit required documents and ensure all paperwork is complete and up-to-date.
Keep track of permit statuses and resolve any issues or delays.
Manage and organize emails, ensuring timely responses and follow-ups.
Handle basic correspondence and make phone calls on behalf of the contractor.
Track daily material purchases and update records in QuickBooks.
Maintain accurate and organized financial records related to business expenses.
Provide general office support as needed, including data entry, scheduling, and document management.
Make calls to vendors or suppliers as directed.

Minimum of 1 year in administrative roles, preferably in construction or a related industry.
Proficient in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook).
Familiarity with project management tools and CRM software is a plus.
Strong verbal and written communication skills.
Excellent organizational and multitasking abilities.
Problem-solving mindset with attention to detail.

Remote Scouter