Job Purpose
Support for accounts payable department. Responsibilities include coding, entering, and routing invoices/receipts for approval. Responsible for vendor setup and updating vendor accounts when necessary, including certificates of insurance. Assist in managing accounting emails and electronic filing of accounting documents.
Supervision/Direction
The supervisor provides continuing or individual assignments by indicating generally what is to be done, limitations, quality and quantity expected, deadlines, and priority of assignments. The supervisor provides additional, specific instructions for new, difficult, or unusual assignments including suggested work methods or advice on source material available.
Performance Expectations
- Provide accurate and timely processing of all data entry with integrity.
- Prioritize tasks appropriately to work efficiently and effectively to support the department.
- Accurately save and file accounting paperwork electronically according to standards.
Essential Functions
Essential functions include the following. Other duties may be assigned.
- Assist with AP email management and communications.
- Process invoice batches daily to enter credit card receipts and overhead invoices, route for approval in Foundation, review audit report for accuracy prior to posting.
- Assist with asset related invoices/receipts and save to the appropriate asset folder in Teams.
- Assist with CC reconciliation spreadsheets in TEAMS, research & communicate missing receipts.
- Assist with follow up on Held Checks list for weekly check run, request current COI’s.
- Update COI expiration dates on vendors in Foundation when renewal certificates are received.
- Review vendor statements for past due invoices, request copies if not entered in Foundation.
- New vendor setups as necessary.
- Follow up on outstanding checks that have not cleared the bank account within 60 days.
- Assist with special projects and provide backup to accounting team when necessary.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This is a remote position and access to the necessary accounting software and files will be provided accordingly. The requirements listed below are representative of the knowledge, skill, competency, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Knowledge and Experience
- High school diploma or general education degree (GED) required; some college with emphasis in accounting preferred; and one to three years related experience; or equivalent combination of education and experience.
- Basic knowledge of accounting processes.
- Knowledge of administrative and clerical procedures and processes.
Communication and Reading Skills
- Ability to read and comprehend instructions, correspondence and procedures.
- Ability to communicate information effectively verbally in individual and small group situations to management, employees, customers, subcontractors, and vendors.
- Ability to write routine reports and correspondence.
Cognitive Abilities: Reasoning, Problem-Solving, Analysis
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
- Ability to identify when issues should be referred to appropriate leadership.
- Ability to follow instructions and respond to supervisor’s direction.
Interpersonal Skills
- Ability to work with others positively and professionally and to develop and maintain strong working relationships with co-workers, supervisors, subcontractors, vendors, and clients.
- Contributes to building a positive team atmosphere.
Self-Management and Organization
- Ability to maintain confidentiality and privacy of company, client, subcontractor, and vendor information.
- Ability to prioritize and plan work activities. Manages time effectively and adapts quickly to changing priorities. Ability to work within tight timelines. Ability to handle multiple tasks and organize resources to ensure work is completed on time.
- Ability to take initiative, including asking for and offering help when needed; performs work independently within supervisor’s direction.
- Strong attention to detail and focus on quality and accuracy.
Technology, Tools, and Equipment
- Ability to operate basic office equipment (not provided), including computer, telephone, fax, copier/scanner, printer, and calculator.
- Experience with Microsoft Word, Excel, Outlook, and accounting software.
- Experience working in Microsoft TEAMS.
- Client Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.
- Payment: All payments for your services will be handled directly by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you.
- Vacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client's business needs and any specific policies or preferences they may have in this regard.
Salary: $900 - $1200 / month
Schedule: CST
