This is a great opportunity for an experienced Executive Assistant to join a fast-paced Canadian construction company made up of fun and intelligent people working together in a progressive workplace.
Company Profile:
Our client specializes in steel building construction: design, supply, install, maintenance/upgrades and general contracting services.
Since their inception in 1985, they have constructed over 500 buildings on 4 continents: from large-scale international mining projects to community sports centers to local storage and warehousing projects. They represent multiple steel building manufacturers and can offer a wide range of commercial and industrial buildings in pre-engineered steel, conventional steel, or a hybrid of both. They also specialize in general contracting, structural steel and interior fit-out projects. They are a Vancouver based company that has performed work in North, Central, and South America, Russia, and Africa.
The company’s vision is to build happiness. Happiness for their customers, employees and suppliers. They provide attractive, high quality, cost-effective construction solutions that they deliver in safe and healthy working environments. They specialize in difficult challenges that require creativity, problem-solving and extensive experience.
Overall purpose and responsibilities of the role:
As an Executive Assistant, you will be responsible in performing the administrative tasks such as managing three director’s calendars, booking meetings, travel management, maintaining the filling of documents, and attending meetings.
Duties and Responsibilities:
- Perform daily administrative tasks including filing document transmission, preparing correspondence, reports and forms.
- Assist with office administration as needed.
- Manage the three directors’ calendars and schedules (President, Vice President and Director of Finance).
- Book meetings and send follow-up emails on behalf of the director team.
- Screen unidentified phone calls for the director team.
- Meet weekly with each of the Director team to discuss priorities.
- Answer the company main phone and connect/forward messages and calls as necessary.
- Book affordable travel options for all company employees (flights, hotels, long term rentals, car rentals, etc).
- Perform administrative tasks for executive spouses as necessary (travel bookings, price comparisons, product research, etc).
- Virtually attend internal company meetings as necessary.
- A minimum of 2 years of work experience as an Executive Assistant or travel agent/coordinator.
- Effective communication (via phone, video calling and email) is critical to interact with project managers, clients, suppliers, and other stakeholders.
- Ability to work independently, plan effectively and to work proactively in advance to solve problems and explore multiple solutions on their own.
- Ability to work effectively in a collaborative environment is important. And must be able to coordinate with other team members and contribute to the overall success of a project.
- Creative, Proactive, and Self-motivated
- Organizational and Multitasking skills.
- Time Management and Attention to detail skills.
- Knowledgeable in using Excel and Microsoft Word
Job type: Permanent
Emp type: Monday to Friday, 8:00 AM to 5:00 PM Pacific time (11:00 PM to 8:00 AM Manila time)
Location: Remote/Work from home
Industry: Construction
Expertise: Administrative and Executive Assistant
