Description
Zipdev is looking for a talented Executive Assistant to join our remote team and collaborate with a US-based client. If you love helping people, putting moving puzzle pieces together is your jam, and your problem-solving skills are on point. Sound like you? We’re searching for an Executive Assistant with a knack for Human Resources, Accountability, and the ability to keep things running smoothly in a fast-paced environment.
This role will offer pivotal support to three departments of the company (HR, Accounting & Operations). The successful candidate will provide administrative, HR, Accounting, and operations support to the CEO, working under his direction.
Role & Responsibilities:
- Directly support the CEO with administrative tasks and special projects, using a proactive mentality and exceptional attention to detail.
- Support HR-related activities, for example, Resume Screenings, Recruitment, etc.
- Management of operations, such as preparing candidates for interviews, management of Asana, usage of Google Workplace, etc.
- Assist the Accountability department with the usage of QuickBooks, reporting, and analysis.
- Proficiency using Google Workplace, Asana, Hubspot, QuickBooks, and Paylocity, among others.
Requirements
- 3+ years of progressive administrative support experience with at least one-year supporting executive level.
- Proficiency in Google Workplace software: Gmail, Sheets, Docs, etc.
- Proficiency using HubSpot (CRM).
- Ability to analyze and validate expenses using QuickBooks.
- Familiarity with Paylocity and Asana.
- Strong written and verbal communication skills.
- Effective organizational and problem-solving skills.
- Experience composing professional emails, etc.
- Team player, willing to jump in where needed, wear multiple hats throughout the day if need be to support the CEO and his team.
- Well-organized and detail-oriented.
- Quick learner, able to pick up new software systems and processes quickly.
- Creative and willing to share ideas.
- Takes initiative and can prioritize tasks.
- Thrives in a fast-paced, busy work environment.
- Able to observe strict confidentiality.
- Desire to learn from exceptional leadership in a support role.
Our Recruitment Process
- Video Interview
- 20-minute take-home skills test
- 30-minute Call with the Recruiter (project, benefits, etc.)
- Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
- Final Offer
Benefits
